27 October 2020

ECOS is hiring! – FINANCE & ADMIN ASSISTANT

ECOS is looking for a motivated Finance & Admin Assistant to support the work of our Operations Team

Application deadline: 25 November 2020

Your main tasks will be to: 

  • Post and process journal entries to ensure all business transaction are recorded
  • Review and process expenses and payroll records
  • Perform bank reconciliations
  • Assist Finance & Grants Manager in the preparation of monthly closings
  • Assist Finance & Grants Manager with the preparation of the audit, and financial reporting
  • Assist with budgetary meetings with Programme Managers
  • Oversee logistics and other administrative tasks as required
  • Contribute to the organisation of meetings, conferences and events
  • Prepare and format reports and documents
  • Manage incoming and outgoing mail, deliveries and registered letters
  • Make travel arrangements for ECOS’ staff (if eventually allowed to travel)
  • Prepare travelling and meeting documentation and assist with expenses’ claims and other follow-up actions.
  • Update and manage contact databases of experts, mailing lists, and physical and virtual filing systems (office filing & shared drive), sorting and archiving documents
  • Ensure the good functioning of the office and maintaining a healthy and enjoyable work environment including through:
    • Keeping the office clean and tidy, and handling regular maintenance tasks such as watering plants, prepare the office desk for meetings
    • Managing office equipment & supplies, including placing order as needed
    • Performing assigned tasks related to the operation of office equipment, such as printing, photocopying, and scanning

 

Skills and experience required: 

  • University bachelor’s degree in accountancy, finance, business administration, economics, or other related studies.
  • Good understanding of accounting and financial reporting principles and practices.
  • High proficiency in use of software systems: Microsoft Office, particularly Excel and accountancy systems, preferably Winbooks.
  • Good with numbers and figures and a strong analytical acumen.
  • Know-how in managing an office facility.
  • Professional fluency in oral and written English (French is a big advantage).

Additional:

Experience in managing EU funds would be an asset

What we offer:
• 6 months internship Convention d’Immersion Professionnelle
• Public transport reimbursement
• A dynamic international working environment
• Being part of a dedicated team whose common goal is to protect the environment

How apply:
Applicants to should send a CV and cover letter by no later than midnight 25 November 2020 EOB to: info@ecostandard.org, with the subject line “Finance & Admin assistant: your name”. The first round of interviews will take place shortly after the application deadline. We regret that only short-listed candidates will be contacted.

ECOS is co-funded by the European Commission and EFTA

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